A never-ending inbox of emails is the cause for long working hours, stressed out entrepreneurs and procrastination. It is also the reason why so many people feel that they are so ‘busy’ all the time when in actual fact they are busy on the wrong things Email1and1. A full and un-manageable inbox can distract you from what you know you really should be doing. I now only work 30 hours per week and most of that time I spend out of the office, I thought it would be useful to share my 10 top tips to help you manage your inbox & have an inbox of under 20 emails for most of the time.
The quicker you move to a cloud based solutions such as ‘Google Apps for Business’ the better. My whole business changed for the better and we gained a wealth of time back for myself and the whole team. For minimal cost, you can have your whole history of Outlook emails and all future emails on Google Apps. No more folders or searching for hours to find emails. It really is worth a look. No matter where you are in the world, Sean can set this up for you remotely.
We simply can’t resist the temptation to see who or what is in the email, so despite being in the middle of something really important we can’t resist the temptation to jump across to the inbox. This simply creates a distraction and a loss of focus. I recommend that you turn off any pings or notifications that you’ve got a new email because your inbox is controlling you. The quicker you get control of your inbox back, the more productive you will become.
Decide what two times of the day suits you best to read and respond to your emails. Now make an appointment in your diary and block out this time. It might be 9-10am and then 3-4pm. This may not be possible every day, but gain some consistency around when you check in to your mails. The rest of the day, don’t even have your inbox open. If it’s that urgent, they will call you! What email really can’t wait just a few hours? The problem is that you expect people to respond straight away and therefore you put yourself under massive pressure to respond straight away also. By getting some structure around your day you will find you are much more productive in between these two ‘check-in’ times.